How to convert a report pdf to the pdf/a archival standard
- Step 1Finalise the report PDF — Confirm all content, signatures, and tables are correct before archiving.
- Step 2Upload to the PDF/A converter — Drop the report into the tool.
- Step 3Convert to PDF/A-2b or PDF/A-3b — Use PDF/A-2b or later for reports with advanced transparency; PDF/A-1b for simpler reports.
- Step 4Store in your document management system — Archive the PDF/A version alongside any source files.
Frequently asked questions
Should I archive the original PDF alongside the PDF/A?+
Yes — retain the original source files (Word, InDesign) for future editing. Archive the PDF/A as the immutable, long-term record.
Which PDF/A level is best for annual reports?+
PDF/A-2b supports transparency and JPEG 2000 compression, making it well-suited for design-heavy annual reports. PDF/A-1b is sufficient for text-dominant reports.
Will interactive features like bookmarks be preserved in PDF/A?+
PDF/A-2 and PDF/A-3 support interactive elements including bookmarks and hyperlinks. PDF/A-1 does not permit JavaScript and restricts some interactive features.
Privacy first
All PDF processing runs locally in your browser using PDF-lib and pdf.js. No file is ever uploaded — only metadata counters are saved for signed-in dashboard stats.